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I’ve been a big fan of David Allen’s Getting Things Done system for many years.  I believe that without this system I would likely be lost.  You see, I’m a really big fan of bright shiny objects.  For me, a bright shiny object is anything that gets my attention and manages to move me away from what’s important in my life.

I find that when I use a personal management system I get three or four times more accomplished than if I just wing it.  What about you, do you have a personal management system?  Does it help it make you more effective or is it just too much of a hassle to use?

Here are 7 things that I’ve found make a difference in my life by using a personal management system:

I don’t have to think about what I’m supposed to do, it’s written down.  For me this is a big one.  If I don’t write it down, I spend lots of time and energy trying to remember what I’m supposed to do and whether I’ve let things fall through the cracks.

Having a management system allows me a method to review what I’m supposed to do.  Every Sunday I spend 45 minutes looking over my life, making decisions about what the next steps need to be to accomplish outcomes I’m interested in.

A personal management system allows me to evaluate whether something is important or not.  Too often I spend time chasing my tail.  Unfortunately when I do this, it’s often chasing my tail around things that are urgent or appear to be urgent but aren’t very important.  I bet you’ve spent time doing this also.

A personal management system allows me to focus on important, but not urgent projects.  Value for me and I bet for you is created when we work on things that are important, but don’t have to be done today.  When I spend my time focusing on these types of projects I’m happier and feel like I’m doing useful things.

I’m able to keep track of my commitments to others.  Before I started using a personal management system I would often drop the ball on commitments I made to others.  Now this rarely, if ever, happens.  When I make a commitment to someone I enter it in my personal management system and it becomes part of my weekly review process.

It allows me to communicate when I’m behind.  I don’t know about you but occasionally I’ll find I’m running behind.  A personal management system puts this fact right in front of my nose every week.  It also reminds me that if this project involves someone else I need to contact them and give them an update on what’s going on.  This is not only important when working with clients but everyone else in my life as well.

I get to decide consciously what I’m going to drop.  Sometimes I find that I just have too many things on my plate.  Some of them either have to go in the someday file or sometimes I just decide the project is not adding value to my life.  With a weekly review it becomes pretty obvious when a project falls in this category.  If I look at the project for several months and take no action, I know I need to move it out of my active list and either trash it or put it on ice.

What about you, do you use a personal management system.? If so, what type and what benefits do you get?

We have a special report we’ve assembled on relationship and roles you play in your business.  This report allows you to move past places you might be stuck and understand higher value roles you can play.  This report fits in nicely with why a personal management system helps you move into higher value activities in your company.  To get this report, click on the button below.

Securities and Investment Advisory Services offered through NFP Securities, Inc. (NFPSI), Member FINRA/SIPC. Stage 2 Planning Partners and NFPSI are not affiliated.

This article is published for residents of the United States only.  Registered Representatives and Investment Adviser Representatives of NFP Securities, Inc. may only conduct business with residents of the states and jurisdictions in which they are properly registered.  Therefore, a response to a request for information may be delayed.  Not all of the products and services referenced on this site are available in every state and through every representative or advisor listed.

Topics: business coaching, value creation, roles

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